Looking for a place to hold a meeting, birthday party, company picnic or family reunion? Whether you're looking for a picnic shelter or a conference room we are sure to find the right facility to accommodate your needs. Please call (803)772-3336 or email Seth Mingo for availability and scheduling.
Facility Guidelines
The Lessee of Commission facilities are responsible for assuring the proper conduct of all persons attending events, for providing police protection which meets the Commission staff approval, and for immediately restoring Commission property in the event of damage. All such terms, including any fee, shall be set forth in a signed contract.
The rental fee balance will be due (14) days prior to the event or the facility will be released from reservation.
A facility reservation deposit of 50% of the total rental fee, including the $100 ($200 per field/gym for tournament rentals) refundable security deposit, must be submitted at the time of reservation. If the reservation is cancelled less than less than 2 weeks prior to the rental this deposit is nonrefundable. The remaining rental balance is due for all facility rentals 14 days prior to the event. Irmo Chapin Recreation Commission requires a $100.00 ($200 per field for tournament rentals) fully refundable security deposit on all facility reservations at CCP and SOP. All security deposits must be paid with a VISA, MasterCard, American Express, money order or cash. This deposit will be refunded within 3 business days after the event, less any damage costs or additional fees incurred.
No smoking is allowed in indoor Commission facilities. No weapons, alcoholic beverages, illegal drugs, intoxicants or other controlled substances are allowed on park premises at any time.
No adhesives, nails, screws or other devices shall be used on any surface in the facilities.
Indoor Clean-up: Room free of trash, trash receptacles emptied, floors clean from debris, tables & counters wiped down and room in same condition as found. Loss of deposit fee if failure to comply.
The Lessee may be required to provide Public Safety Officer(s) based on the following criteria: Event open to public, admission is charged, type of event, anticipated attendance, traffic/parking. Payment for Public Safety must be made 10 days prior to event. This should be given to the Park Director or Facility Manager who will make arrangements for the officers. Checks for Public Safety should be made payable to: Irmo Chapin Recreation Commission (ICRC). Rate: Market Rate
Outdoor Clean-up: Shelter/Field free of trash and in same condition as found. Shelter rentals are rain or shine.
Inflatables are NOT allowed on ICRC property.
No facility can be rented for private/corporate gain or fund-raising.
Additional $20 per hour will be charged for use of facilities after business hours.
Rental time includes set up, event, and clean up time.
ICRC reserves the right to cancel a reservation if the facility is determined, by ICRC, to be unsafe or unplayable due to inclement weather. If a cancellation should occur for this purpose, the renter has the option to reschedule for a future date or receive a full refund for facilities unused due to cancellation.
Right of Refusal or Cancellation: ICRC reserves the right to cancel any agreement if it does not comply with ICRC policies and/or mission statement.
AGREEMENT TERMS
The contracting organization or person is responsible for all property brought into ICRC facilities and shall be at sole risk for the loss of that property. In consideration for being able to use the facilities and equipment of Irmo Chapin Recreation Commission, the lessee, on behalf of all heirs, personal representative(s) and assigns, shall indemnify and hold harmless the Irmo Chapin Recreation Commission, its officers, agents, employees, representatives, and executors and all others acting on their behalf from and against any and all claims for injury or damages including those caused by passive or negligent acts or omissions of Irmo Chapin Recreation Commission, its officers, agents, employees, representatives, and executors and all others acting on their behalf arising out or in any way connected with the performances of this Agreement.
